Time Card Entries

Use the Time Card Entries utility to add and manage employee time card details including the associated punch events and the number of hours worked.

Time Card Entries Form Overview

Time_Card_Entries_Overview.png

1

Stores/Dates

Select a store and business date to view the list of associated time card entries.

2

Search Stores

Look for a specific store based on Store # or Store Name.

3

Period / Week

Type the starting and ending dates to view or select the calendar icon to open the period/date picker.

4

Search Time Card Entries

Select Search to view the time card entries associated with the specified store(s) and date(s).

5

Time Card Entries

The time card entries associated with the specified store(s) and date(s) are listed here.

6

Add a Day Manually

Add a new time card entry.

7

Search Entries

Look for time card entries based on Store # or Store Name.

8

Valid

Indicates if the employee assignment is valid.

9

Actual Hours

Number of hours the employee actually worked.

10

Scheduled Hours

Number of hours the employee was scheduled to work.

11

Vertical Ellipsis

From the dropdown, select an action to perform on the time card entry.

Things to Know

How are time card entries sorted on the Search page?

By default, the time card entries on the Search page are sorted by Business Date. Select a column heading (e.g. Store Name, Store #) to sort the entries by a different value.

Is it possible to edit time card entries for a site regardless of its status?

Time card entries cannot be edited if the current status of the respective site is Setup. Time card entries for the site can still be viewed.

What if a time card entry is not associated with a specific employee?

The Employees section of the Time Card Entries screen lists all employees who were Active on the specified business date and assigned to the specified store.

In the event a time card entry is not associated with a specific employee, the Name field for the record in the Employees section is blank.

When is it required to select an adjustment reason for a time card entry?

From the Adj Reason dropdown on the Time Card tab of the Time Card Entries screen, select the reason for adjusting a time card entry. It is required to select an adjustment reason when:

  • Adding an entry.

  • Adjusting an existing entry.

Is it possible to change the employee associated with an existing time card entry?

Yes. Above the time card entry details on the Time Card Entries screen, select Change Employee. From the Change Employee window, select the employee to assign to the entry.

This action changes the employee and potentially the department associated with the selected time card entries.

Where are Vacation and/or Sick Time records entered for an employee?

Add details about Vacation and Sick Time for an employee, including the number of hours and the pay rate, from the Other Pay tab of the Time Card Entries screen.

Time Card Entries - Instructions

Step by step instructions for managing time card entries are provided here:

Search - Time Card Entries

Labor Time Card Entries

  1. To search for a specific site, type the Store # or Store Name into the Search field.

  2. Select the box next to the target site(s) in the Store List. To select all sites in the Store List, select the box to the left of Store # at the top of the list.

  3. With the target site(s) selected, select the calendar icon in the date selector to choose a date range for the search.

  4. In the calendar popup, adjust dates as needed and select Apply.

    It is also possible to select Period/Week, Today, or Yesterday as the search date or date range. Once the desired date range is configured, select Apply.

  5. Select Search. Any records that match the Search Criteria will display in the utility to the right.

Add Time Card Entry

Labor Time Card Entries

To add a time card entry for an employee:

  1. From the upper-right of the screen, select Add a Day Manually to open the Add a Day window.

  2. From the Store dropdown, select the store where the employee worked.

  3. In the Date field, type the date the employee worked or select the calendar icon to select a date from a popup calendar. This field is populated with the current business date by default.

  4. Select OK.

  5. From the Employees field on the left, select the employee to associate with the time card entry.

    • To search for an employee: In the Search field, type the employee name.

    • Enable the Show All toggle to list all employees. When this toggle is disabled, the list only includes employees who have hours tracked for the selected business date.

    • The Valid column indicates if the employee is eligible for the time card entry.

  6. From the lower-left of the Time Card tab, select + Add Item.

  7. On the Time Card tab, define the parameters outlined in  Time Card Tab.

  8. Repeat steps 6-7 to add additional punch events, as needed.

  9. Open the Other Pay tab to add details about Vacation or Sick Time. Define the parameters outlined in Other Pay Tab.

  10. In the upper-right of the screen, select Save.

Astuce

From the upper-right, select Change Employee to transfer the current time card entry to another employee.

Change Time Card Entry

Labor Time Card Entries

Use the Change option to adjust time card entries that were added incorrectly.

To change a time card entry for an employee:

  1. Search for the desired time card entry using the techniques outlined in  Search - Time Card Entries.

  2. On the Time Card tab, define the parameters outlined in  Time Card Tab.

    • From the lower-left of the Time Card tab, select + Add Item to add a punch event to the time ard entry.

    • To delete a punch event, select the X to the right of the punch event.

  3. Open the Other Pay tab to add details about Vacation or Sick Time. Define the parameters outlined in Other Pay Tab.

  4. In the upper-right of the screen, select Save.

Astuce

From the upper-right, select Change Employee to transfer the current time card entry to another employee.

Add Time Card Entry Settings

The Time Card Entries screen includes two (2) tabs:

Time Card Tab

Setting

Description

Dept

From the dropdown, select the department where the employee works.

Punch Time

Type the time of day the punch event occurred (in HH:00 AM/PM format) or select the clock icon to select a time from a popup clock.

Adj Reason

From the dropdown, select the reason for adding or adjusting the time card entry.

Punch Date

Type the date the punch event occurred or select the calendar icon to select a date from a popup calendar.

In/Out

Identifies whether the punch event was In or Out.

POS Dept

Identifies the POS department where the employee works.

POS Name

Identifies the POS name associated with the employee.

Other Pay Tab

Setting

Description

Other Pay Type

Identifies the type of compensation received by the employee: Vacation or Sick.

Hours

Type the number of hours of pay received by the employee.

Amount

The pay rate received by the employee.

Comments

Type any comments or notes about the pay type entry.