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Deposits

Use the Deposits utility to add and manage currency and till deposits. Once a deposit is entered, team members can validate and verify the deposit details, including the denomination counts.

Deposits Form Overview

Things to Know

What is the lifecycle of a deposit record once it is added?

The lifecycle of a deposit includes the following statuses:

  • Entered - The deposit details are added, but not yet verified or validated.

  • Verified - The deposit details are verified, but not yet validated.

  • Validated - The deposit details are verified and validated.

Is it possible to edit the details of a deposit after it is entered?

Yes. Deposit details can be changed, including the denomination counts and the added tills. See Change Deposit.

These deposit details can also be changed during the verification and validation processes.

If deposit lockdown rules are defined by the system administrator, the user is prevented from changing a deposit after the specified time period has passed.

Does the Deposits utility provide the means to enter denomination counts?

Yes. The Add Deposit form includes a Count function that is used to enter denomination counts.

  1. To the right of the Deposit Amount field on the Add Deposit form, select Count.

  2. From the Count Deposit window, type the quantity of each denomination in the Item Count column.

  3. The Amount field value is updated automatically.

  4. The Total Amount field specifies the total currency amount.

  5. From the lower-right of the Count Deposit window, select OK.

Deposits - Instructions

Step by step instructions for managing deposits are provided here:

Search Deposits

Cash Deposits

  1. From the Stores / Dates field in the upper-left, select the store numbers / names.

  2. From the Custom field, select the calendar icon to choose a date range for the search.

  3. From the calendar popup, define the date range, and then select Apply.

    It is also possible to select Period / Week, Today, or Yesterday as the search date or date range.

  4. From the lower-right of the Stores / Dates field, select Search.

  5. Set the Open Deposits toggle to the desired value:

    • Yes - Only list deposits with an "Entered" status.

    • No - List all deposits regardless of status.

Add Deposit

The following section describes how to perform each type of deposit. The available deposit types are determined by the system administrator.

Deposit Type

Description

Count

Add denomination counts to a deposit.

Tills

Add cash tills to a deposit.

Count / Tills

Add denomination counts and/or cash tills to a deposit.

Add Deposit (Count)

Cash Deposits

To add a new deposit:

  1. From the upper-right of the Deposits screen, select Add Deposit.

  2. From the Store dropdown, select the store associated with the deposit (if applicable).

  3. In the Business Date field, type the date associated with the deposit -OR- select the calendar icon to select a date from a popup calendar.

    This field is populated with the current business date by default.

  4. In the Bag # field, type the bag number that contains the deposit (if applicable).

  5. In the Deposit Amount field, type the total currency amount included in the deposit.

    Suggerimento

    To enter denomination counts:

    1. To the right of the Deposit Amount field, select Count.

    2. From the Count Deposit window, type the quantity of each denomination in the Item Count column.

    3. The Amount field value is updated automatically.

    4. The Total Amount field specifies the total currency amount.

    5. From the lower-right of the Count Deposit window, select OK.

  6. In the Created By field, type the name of the individual adding the new deposit.

  7. (Optional) In the Comments field, type any comments or notes about the deposit.

  8. From the lower-right of the Add Deposit window, select Save.

Add Deposit (Tills)

Cash Deposits

To add a new deposit:

  1. From the upper-right of the Deposits screen, select Add Deposit.

  2. From the Store dropdown, select the store associated with the deposit (if applicable).

  3. In the Business Date field, type the date associated with the deposit -OR- select the calendar icon to select a date from a popup calendar.

    This field is populated with the current business date by default.

  4. In the Bag # field, type the bag number that contains the deposit (if applicable).

  5. To the right of the Deposit Amount field, select Tills to add cash tills to the deposit.

  6. In the Created By field, type the name of the individual adding the new deposit.

  7. (Optional) In the Comments field, type any comments or notes about the deposit.

  8. From the lower-right of the Add Deposit window, select Save.

Add Deposit (Count / Tills)

Cash Deposits

To add a new deposit:

  1. From the upper-right of the Deposits screen, select Add Deposit.

  2. From the Store dropdown, select the store associated with the deposit (if applicable).

  3. In the Business Date field, type the date associated with the deposit -OR- select the calendar icon to select a date from a popup calendar.

    This field is populated with the current business date by default.

  4. In the Bag # field, type the bag number that contains the deposit (if applicable).

  5. From the Count / Tills switcher, select the applicable option to add currency counts and/or tills to the deposit:

    Option

    Description

    Count

    In the Deposit Amount field, type the total currency amount included in the deposit.

    Suggerimento

    To enter denomination counts:

    1. To the right of the Deposit Amount field, select Count.

    2. From the Count Deposit window, type the quantity of each denomination in the Item Count column.

    3. The Amount field value is updated automatically.

    4. The Total Amount field specifies the total currency amount.

    5. From the lower-right of the Count Deposit window, select OK.

    Tills

    To the right of the Deposit Amount field, select Tills to add cash tills to the deposit.

  6. In the Created By field, type the name of the individual adding the new deposit.

  7. (Optional) In the Comments field, type any comments or notes about the deposit.

  8. From the lower-right of the Add Deposit window, select Save.

Change Deposit

Cash Deposits

Nota

Depending on system configuration, some of the fields described below may not be available.

To change the details of an existing deposit:

  1. Search for the deposit using the techniques outlined in Search - Deposits.

  2. From the 3-dot menu on the row of the deposit, select Change.

  3. In the Bag # field, type the bag number that contains the deposit (if applicable).

  4. From the Count / Tills switcher, select the applicable option to add currency counts and/or tills to the deposit:

    Option

    Description

    Count

    In the Deposit Amount field, type the total currency amount included in the deposit.

    Tills

    To the right of the Deposit Amount field, select Tills to add cash tills to the deposit.

  5. In the Created By field, type the name of the individual that added the new deposit.

  6. (Optional) In the Comments field, type any comments or notes about the deposit.

  7. From the lower-right of the Change Deposit window, select Save.

Verify Deposit

Cash Deposits

To verify an existing deposit:

  1. Search for the deposit using the techniques outlined in Search - Deposits.

  2. From the 3-dot menu on the row of the deposit, select Verify.

  3. In the Bag # field, type the bag number that contains the deposit (if applicable).

  4. From the Count / Tills switcher, select the applicable option to add currency counts and/or tills to the deposit:

    Option

    Description

    Count

    In the Deposit Amount field, type the total currency amount included in the deposit.

    Tills

    To the right of the Deposit Amount field, select Tills to add cash tills to the deposit.

  5. In the Verified By field, type the name of the individual that verified the deposit.

  6. From the lower-right of the Verifying Deposit window, select Save.

    The difference between the original deposit value and the verified value is displayed.

Validate Deposit

Cash Deposits

To validate a verified deposit:

  1. Search for the deposit using the techniques outlined in Search - Deposits.

  2. From the 3-dot menu on the row of the deposit, select Validate.

  3. In the Bag # field, type the bag number that contains the deposit (if applicable).

  4. From the Count / Tills switcher, select the applicable option to add currency counts and/or tills to the deposit:

    Option

    Description

    Count

    In the Deposit Amount field, type the total currency amount included in the deposit.

    Tills

    To the right of the Deposit Amount field, select Tills to add cash tills to the deposit.

  5. In the Validated By field, type the name of the individual that validated the deposit.

  6. From the lower-right of the Validating Deposit window, select Save.

    The difference between the original deposit value and the validated value is displayed.

Delete Deposit

Cash Deposits

To delete a deposit record:

  1. Search for the deposit using the techniques outlined in Search - Deposits.

  2. From the 3-dot menu on the row of the deposit, select Delete.

  3. When prompted, select Yes to delete the deposit.